Request to book a space at NTSU

This form is to request the booking or hiring of a room, venue or space within the Students' Union building.

IF YOU ARE BOOKING ON BEHALF OF A SOCIETY, PLEASE DO NOT USE THIS FORM - USE THE ONE ON THE SOCIETIES COMMITTEE HUB.

All stall booking requests need to be submitted 72 hrs in advance.

Student Type/Group *

Please select the category you belong to or are booking on behalf of
Hall *

Please state which Halls of Residence you are booking on behalf of
Sports Club *

Please state which NTU sports club you are booking on behalf of
Organisation or Business Name *

Please state the company, organisation or business name you are booking on behalf of
Name Name * First Last
Student ID *

This will be checked against the student database
Email *

We will use your email as the primary form of contact
Phone *

We will only telephone you as a second form of contact
What is your booking request? *

Please choose what type of booking request you would like to complete
Campus *

Please select the campus for your stall
Preferred Room *

Please select a room you wish to book
Preferred Room *

Please select a room you wish to book
Do you require the bar to be open? *

Do you require the bar to be open? Yes No
Campus *

Please select the campus for your stall
Preferred Venue *

Please select the space you wish to book
Name of booking *

Please state the title of the activity taking place in the room
Name of Event *

Please specify the name of your proposed event
Purpose of booking *

Please state what you will be using the room for e.g. meeting, presentation, group work
Start Date Start Date * / DD / MM YYYY
End Date End Date * / DD / MM YYYY
Start Time (24 hour format) Start Time (24 hour format) * : HH MM
End Time (24 hour format) End Time (24 hour format) * : HH MM
What will you be doing at the stall? *

What will you be doing at the stall? Promoting a Sports Club Promoting an event (at NTSU) Promoting an event (external location to NTSU) Promoting a Hall Committee Promoting a Charity Promoting RAG Promoting Volunteering Promoting an external organisation or business Fundraising for a charity Fundraising for a society Fundraising for a sports club Fundraising for a hall committee Fundraising for RAG Fundraising for a course Selling Tickets for an event (at NTSU) Selling Tickets for an event (external location to NTSU) Selling items or goods Raising awareness of a topic Required as part of my course or degree Promotional activity (including giveaways, raffle) Other Other
Do you have any additional requirements for your stall? *

Do you have any additional requirements for your stall? I want to use a laptop or speakers and will require a power socket I will be handling money (please make sure you bring a cash tin and spare change) I would like a chair Other Other
How many people will be running the stall? *
Will you be selling or giving away any food or drink products? *

Will you be selling or giving away any food or drink products? Yes No If yes, please specify the products and whether items will be shop bought or home made

Please give details about any food or drink that will be at your stall. All homemade items must be accompanied by a food hygiene certificate
Please specify what activities will be taking place at your stall including items being given away, prizes for a raffle etc. *
Will the event be open to the public? *

Will the event be open to the public? Yes No
Why is your event open publicly? *
What is the expected attendance? *

Please estimate the number of guests you think will attend your event.
Number of attendees *

Please state the number of people you expect will be attending
How many people are involved in organising the event? *

Please state who else is helping you organise the event.
Do you have any additional requirements to the room booking request? *

Do you have any additional requirements to the room booking request? I require a computer and screen in the room I require a projector screen and I will bring my own laptop I require disabled access No, I have no additional requirements Other Other

Please select all that apply to your request or use the Other box to state your request
Do you have any additional requirements to the room booking request? *

Do you have any additional requirements to the room booking request? I will require the screen in this room and will bring my own laptop I require disabled access No, I have no additional requirements Other Other

Please select all that apply to your request or use the Other box to state your request
Do you have any additional requirements to the room booking request? *

Do you have any additional requirements to the room booking request? I require a projector screen and I will bring my own laptop I require disabled access No, I have no additional requirements Other Other

Please select all that apply to your request or use the Other box to state your request
Do you require any catering? (The Hospitality menu will be provided once you have been contacted after you submit your request) *

Do you require any catering? (The Hospitality menu will be provided once you have been contacted after you submit your request) Refreshments (tea, coffee, juice, biscuits) Lunch (selection of sandwiches, crisps, fruit, chocolate & beverages) Buffet lunch Hot lunch No, I have no catering requirements Other Other

Please select all that applies to your request. Please note that specific catering details will be discussed with the Events Coordinator once they have contacted you after you submit your request
Type of Event *

Type of Event Performance or show Concert Sporting event Competition Society Practice Space Award Ceremony Formal Dinner or Ball Private Party Conference, talk or presentation Other (please specify) Other (please specify)

Please tick all that applies to your type of event.
Please give a brief description of your event (including an outline of what you would like to happen) *

Please make sure you tell us as much as possible about your event idea.
Will there be an entry fee for guests? *

Will there be an entry fee for guests? Yes No If Yes, please state the entry cost If Yes, please state the entry cost
What are your event requirements? *

What are your event requirements? I would like the bar to be open I would like to have a drinks reception I would like to order catering or refreshments I would like staff to collect entry money/tickets I would like a cloakroom I would like help with printing tickets I would like help with promotional materials Other (please specify) Other (please specify)

Please tick all that applies to your proposed event.
Furniture requirements *

Furniture requirements I will use the furniture in the venue I do not need any furniture I need rows of chairs I need round tables and chairs Please state the amount of furniture needed:
NOTICE *

NOTICE You acknowledge that there is no existing furniture other than chairs for this space and anything extra will need to be hired in
Technical Requirements

Please answer all questions in as much detail as possible so that we can gain a better understanding of your event.
Will someone be performing at your event? *

Will someone be performing at your event? Yes No If Yes, what will they be doing? If Yes, what will they be doing?
Do you require a stage for your event? *

Do you require a stage for your event? Yes No If Yes, what will be happening on the stage?
Lighting: will your event require any of the following? *

Lighting: will your event require any of the following? General lighting of a stage or performance area Specific colours and light movements to go with a performance or show Nightclub lighting Stage lighting and general lighting on the audience e.g. during a meal Other (please specify) Other (please specify)

Please tick all that applies to your event. You can use the 'Other' box to give us more details.
Sound: will you require any background music? *

Sound: will you require any background music? No, I do not need any background music Yes and I can bring my own Yes but can NTSU provide it Please specify the type/genre of music you want providing

Please note that any music or tracks you need playing during your event will need to be brought on a USB stick or CD. It is NOT possible to play music off a phone or tablet.
Are you having a DJ? *

Are you having a DJ? Yes and I am providing my own Yes but I want NTSU to provide one as an added extra No I do not want a DJ
Do you require any microphones? *

Do you require any microphones? Yes No Please specify number required (and type if known)
Will you be having a band or other music acts performing? *

Will you be having a band or other music acts performing? Yes No
If Yes, please specify: the type of act(s), number of band members/ performers, number and type of instruments and the contact details of the performers

It is important we have as much information as possible in order to assess your event idea.
Visuals: will you need the use of the venue screens or projector? *

Visuals: will you need the use of the venue screens or projector? Yes No

Please note that if you require playback of content on screens or projectors we will need to have a copy of this prior to the event so it can be checked for compatibility. All screens and projectors are widescreen, so all content will need an aspect ratio of 16:9
If Yes, please specify: what the content will be and where it is from e.g. Powerpoint, if there will be sound, and who will be controlling the slides or video

Please give as much information as possible to enable us to assess your event idea properly.
Any other comments?

Please let us know of any other relevant information regarding your event idea.

Request to book a space at NTSU

Request to book a space at NTSU

Technical Requirements