Freshers' Fair 2023 - Sports Club Freshers Stall Request Form

Please complete this form to request a stall for sports club at the 2023 Freshers' Fairs. Confirmation of your stall booking will be emailed to you by a member of NTU Sport at the start of September 2023. This form must be completed by 1st August 2023.

Your Name *
Your Email Address *
Your Student Number *
Must be 8 characters. Currently Entered: 0 characters.
Your Phone Number *
Which Sport club are you requesting a stall for? *
What position do you hold within this club? *
Would you like a stall at: *

Would you like a stall at: Clifton (Monday 19th Sept 2022) Brackenhurst Fair (Tuesday 20th Sept 2022) City Fair (Wednesday 21st Sept 2022)
Sponsor Info:

Please state whether your group has a sponsor and whether the sponsor will be mentioned in any materials handed out/ displayed at Freshers’:

Please note that any direct marketing or merchandise from sponsors will not be permitted. In addition, if you get a sponsor after submitting this form, you must inform a member of the Opportunities Team on Opportunities@su.ntu.ac.uk.
Please tell us about any freebies you plan to give out during the fair.

e.g. cakes, sweets, badges etc.
*
Would you like to be placed next to another group within the fair - if so please provide some further information
Do you want to deliver a showcase during the freshers fairs promoting your club? E.g Cheerleading performance outside

Do you want to deliver a showcase during the freshers fairs promoting your club? E.g Cheerleading performance outside Yes No
Please provide information about what activities you would like to do as part of your showcase
Any other info:

Tell us anything else about your booking you think we should know.
Fair Rules

Stallholders must check in on arrival at the entrance desk with a member of NTU Sport.

The following items are strictly prohibited:
- helium balloons
- plastic carrier bags

Weapons (real, replica or ceremonial) are prohibited unless prior written agreement is obtained from NTSU and subject to an agreed risk assessment

No more than 2 people per stall at any one time. Please ensure your planned activity fits within the allocated stall area - any electrical equipment been used must not exceed 13amps. Please note access to electricity is no guaranteed.

No Pins are to be used in the backboards provided, NTSU will provide you with some velcro however if you need a large amount please bring your own.

NTSU staff reserve the right to make changes to stall locations if required

All stallholders must abide by the one-way system at all times. you will be provided with designated entrance and exits to use during the fairs.

Fair behaviour will be monitored and stall holders breaching these rules or causing other disruption may be asked to leave the fair.

All stallholders are requested to remove all rubbish to a designated area, any rubbish left on stalls will incur a fine for the club/team.

You may only use this booking for your student group and can not use it as cover to book a space for any other group else (internal or external) to that which you have named above. (e.g having an external gym that works with your club on your stall with you).

The consumption of alcohol is strictly prohibited.

You are responsible for compliance with current data protection legislation, NTU Sport will provide you with appropriate means of securing student data - we will send this out to your club with your booking confirmation.
Declaration *

Declaration I agree to abide by the rules of the Freshers' Fair, I accept that it is my responsibility to communicate Fair rules to anybody associated with this stall on the day. Failure to abide by these rules can result in fine of up to £100 for my group.